project management Projectresult & goals




Project result, objective and goal

goalDefining the project well and setting the exact goals and objectives is necessary to have any good succes in managing your project. The projectdefinition a client gives you at the start, forms the base of the projectplan that the projectamanger and the raci projectteam has to work out.

The projectplan is in fact the contract between the client and the projectmanager and should make clear to all involved what the projectresult should be. The goal of a project often leads to bigger goals or needs by the commissioning company or client. The scope of these goals and the expected result should be very clear in the beginning, or should be made clear by asking all informationyou need.


Project definition

If you start with a project you just need to know a few things before you can actual start working out the plans and the activities to get to the final result. The projectdefinition should give you the right view and scope of the project. A good definition contains the following subjects:


  1. The problem (that will be solved with this project)
  2. The motivation
  3. The scope and goal
  4. The projectresult
  5. The demarcation of the project
  6. The effects of the projectresult
  7. The end-users of the projectresult
  8. The constraints of the project
  9. The relation to other projects


ambitions The client of the project has to give clear information about the project and ambitions to make a good projectdefinition. As said, this is important information that forms the base of the projectplan and the control systems within that plan.





SMART criteria and the projectresult

To make the project definition as clear as possible, it is wise to formulate the goal and projectresult using the socalled S.M.A.R.T. critiria. By thinking in a smart way, you can easily take away ambiguities right away.

The letters of the SMART-criteria stand for:

By using these critiria in formulating your projectresult, you should get a real clear idee of what that result should be. It is not always possible to make a very clear SMART definition, and sometimes a few things are still open at that moment, but you should strive to make it as complete as possible at all times.

For example:

'Building a new house' is NOT a good and SMART definition of the projectresult.

'Building a 2 story, 3 bedroom house of 160 m2, within the building code, ready by the end of 2012, and within the budget of $ 300.000,-' is a much better SMART definition.


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